Agenda and minutes

To receive disclosures of personal interest from Members in accordance with

the Code of Conduct

Note:

1. Members are requested to identify the item number and subject matter

that their interest relates to and signify the nature of the personal

interest: and

2. Where Members withdraw from a meeting as a consequence of the

disclosure of a prejudicial interest they must notify the Chairman when

they leave.

In accordance with the Council’s Code of Conduct, there were no declarations

made pertaining to the agenda.

To receive for information the minutes of the last meeting for the following Scrutiny Committees

Overview and Scrutiny

Children and Young People

Public Service Delivery, Communities and Prosperity

Health and Wellbeing

Finance and Performance

RESOLVED: Members noted the minutes of the Scrutiny Committees with the amendment that Councillor J Edwards was Chair of the last meeting of the Children and Young People Scrutiny Committee

To agree the Terms of Reference for the newly created Scrutiny Committees:

Overview and Scrutiny Committee

Education and Inclusion Scrutiny Committee

Community Services Scrutiny Committee

Climate Change, Frontline Services and Prosperity Scrutiny Committee

The Service Director Democratic Services and Communication presented the report to Members to propose the Draft Terms of Reference for approval by the Overview and Scrutiny Committee for the newly established Scrutiny Committees.  

Members were reminded that to respond to the requirements and direction of the Local Government & Elections (Wales) Act 2021 and to enhance the significant changes in approach and structure made in 2019, arrangements for the following Scrutiny Structure arrangement had been implemented following approval at the Council’s AGM on the 25^th May 2022

·                     Overview & Scrutiny Committee

·                     Education & Inclusion Scrutiny Committee

·                     Community Services Scrutiny Committee

·                     Climate Change, Frontline Services & Prosperity Scrutiny Committee

Members were asked to review the new draft Terms of Reference attached at Appendix A for each of the Scrutiny Committees.

Following consideration by Members it was

RESOLVED:

1.            Approve the draft Terms of Reference as attached at Appendix A to the report

2.            Request that the Service Director – Democratic Services & Communications reports the determined Terms of Reference to the respective revised scrutiny committees.

To consider and agree the Overview and Scrutiny Work Programme for 2022-23

The Service Director Democratic Services and Communications presented his report which sought Members’ approval on the Committee’s draft Work Programme for the 2022/23 Municipal Year and to identify any topics on the Cabinet Work Programme that can undergo pre-scrutiny by this Committee.

To support effective scrutiny, challenge and policy development members are advised to determine matters for consideration within the committees work programme from a range of perspectives. These should include:

-       Pre scrutiny of the identified key decisions proposed for Cabinet consideration over the next municipal year

-       The delivery of services against the proposed of objectives of decisions

-       Matters of strategic significance to the Council, partners and stakeholders

-       The development of policy of recommendation for consideration by the Cabinet.

To promote public participation in scrutiny, members were also advised to provide sufficient capacity within the work programme to accommodate matters identified for scrutiny by the public. A Pubic Participation Strategy, which will provide a mechanism for stronger participation by the public and residents, will shortly be presented for member consideration, in-line with the new requirements contained with the Local Government & Elections Act (Wales) (2021).

Following consideration by the Committee it was RESOLVED:

1.         Agreed on issues for inclusion on the Overview & Scrutiny Committee’s Work Programme for the 2022/23 Municipal Year as detailed in Appendix 1 to the report

2.         Determined which items already identified within the Cabinet Work Programme should be pre-scrutinisedby the Committee from the Cabinet Work Programme for the 2022/23 Municipal Year as set out at Appendix 2

3.         That the Service Director Democratic Services & Communications notifies the appropriate Cabinet Member and responsible Officer, of the matters identified for pre-scrutiny in advance of Cabinet consideration.

4.         Agreed for the work programmes of the subject scrutiny committees, to be considered at the next meeting of this Committee. 

To consider any urgent business as the Chairman feels appropriate

None