Agenda and minutes

To receive disclosures of personal interest from Members in accordance with the Code of Conduct

Note:

1.    Members are requested to identify the item number and subject matter that their interest relates to and signify the nature of the personal interest: and

2.   Where Members withdraw from a meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave.

There were no declarations of interest in matters pertaining to the agenda.

To elect a Chair for the Llwydcoed Crematorium Joint Committee for the Municipal Year 2023 – 2024.

RESOLVED to elect County Borough Councillor D Isaac as Chair of the Joint Committee for the 2023-24 Municipal Year.

To appoint a Vice-Chair for the Llwydcoed Crematorium Joint Committee for the Municipal Year 2023 – 2024.

RESOLVED to appoint County Borough Councillor A Fox as Vice-Chair of the Joint Committee for the 2023-24 Municipal Year.

To receive the minutes of the previous meeting of the Llwydcoed Crematorium Joint Committee which was held on 21^st March 2023.

RESOLVED to approve as an accurate record, the minutes of the meeting of the Llwydcoed Crematorium Joint Committee held on 21st March 2023.

To consider the report of the Service Director, Democratic Services & Communications.

Members were asked to consider the proposed calendar of quarterly meetings for the Joint Committee for the 2023-24 Municipal Year.

Members queried whether the proposed calendar of meetings would meet the requirements of the reporting cycle for the Annual Return. The Group Accountant advised of the future timelines for the return and advised that the Calendar of Meetings for 2024 – 2025 Municipal Year would need to be reviewed to ensure that it incorporated the reporting timeframe.

It was RESOLVED to agree the calendar of meetings for the 2023-24 Municipal Year.

To consider the report of the Bereavement Services Manager.

The Bereavement Services Manager provided Members with details of the recent management restructure within the service area and with Statistics and Performance figures relating to the operation of the Crematorium since the last meeting.

Members RESOLVED to write a letter of thanks to the former Bereavement Services Manager for their many years’ service to the Committee.

Following consideration of the information contained within the report of the Bereavement Services Manager it was further RESOLVED;

1. To Note the contents of the report in respect of the Management restructure update as outlined within section 3 of the report, and
2. To note the statistics and performance details provided in Appendix 1 of the report, in respect of Llwydcoed Crematorium

To consider the report of the Treasurer.

The Group Accountant provided Members with information relating to the unaudited Annual Return for the Year Ended 31st March 2023, the Internal Audit Final Report Llwydcoed Crematorium issued 25th April 2023 and the Period 2 Budget Monitoring Update 2023/24.

Members sought to gain reassurance on the undertaking of the recommendations highlighted in the Internal Audit Report. The Bereavement Services Manager informed Members they are currently exploring strategies to implement the recommendations.

Members questioned the projected reduction in the Committee’s reserves and, the Group Accountant acknowledged the projected drop in income due to the roadworks impacting the number of services performed at the Crematorium and the redistribution to the Joint Authorities are due for review.

Following consideration of the report, it was RESOLVED –

1. To note the report.
2. To note the unaudited Annual Return for the year ended 31st March 2023 as presented.
3. To note and approve the Internal Audit Final Report.
4. To note and approve the Period 2 Budget Monitoring Update 2023/24.
5. That the Chairman of the Joint Committee signs the Approval and Certification Section of the Annual Return.

To consider any items, which the Chair, by reason of special circumstances, is of the opinion should be considered at the meeting as a matter of urgency

No Urgent Business