Agenda, decisions and minutes

To receive disclosures of personal interest from Members in accordance with the Code of Conduct

Note:

1.     Members are requested to identify the item number and subject matter that their interest relates to and signify the nature of the personal interest: and

2.   Where Members withdraw from a meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chairman when they leave.

There were no declarations of interest in matters pertaining to the agenda.

To receive the minutes of the previous meeting of the Llwydcoed Crematorium Joint Committee which was held on 26^th September 2023.

RESOLVED to approve as an accurate record, the minutes of the meeting of the Llwydcoed Crematorium Joint Committee held on 26^th September 2023.

To consider the report of the Bereavement Services Manager.

The Bereavement Services Manager provided Members with details of the Statistics and Performance figures relating to the operation of the Crematorium since the last meeting, and information regarding the Carol Service, which coincided with the launch of “Letters to Heaven” initiative, and details of the report of the Federation of Burials and Cremation Authorities (FBCA) inspection.

Members were pleased with the adoption of the “Letter to Heaven” initiative and would welcome to hear the public’s feedback at the next committee meeting.

Members wished to pass their appreciation to the service for the commendable report from the FBCA inspection and sought further clarification on some of the recommendations within the FBCA report to which the Bereavement Services Manager responded. The Bereavement Services Manager advised of the requirements in relation to abatement equipment advising that this would be implemented before legislation requirements, adding that the proposed equipment can reduce fuel usage in cremations.

Following consideration of the report, it was RESOLVED;

i.      To note the content of the report.

To consider the report of the Treasurer.

The Group Accountant provided Members with the Period 8 Budget Monitoring Update 2023/24 and advised the Committee is still awaiting a formal sign off of the audit report.

Members queried the level of redistribution of reserves to Rhondda Cynon Taf County Borough Council and Merthyr Tydfil County Borough Council, the Group Accountant advised the redistribution level is reviewed on an ongoing basis.

Following consideration of the report, it was RESOLVED;

1. To note the report, and;
2. To approve the Period 8 Budget Monitoring Update 2023/24 (Appendix 1).

To consider any items, which the Chair, by reason of special circumstances, is of the opinion should be considered at the meeting as a matter of urgency

Members questioned whether staff at Llwydcoed Crematorium were informed of road closures to facilitate abnormal load movements on the surrounding highway. The Bereavement Services Operations Manager confirmed the Crematorium have been involved in coordinating the closures and will notify Committee Members of further road closures.