Agenda, decisions and minutes

To receive disclosures of personal interest from Members in accordance with the Code of Conduct

Note:

1.    Members are requested to identify the item number and subject matter that their interest relates to and signify the nature of the personal interest: and

2.    Where Members withdraw from a meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave.

There were no declarations of interest in matters pertaining to the agenda.

To receive the minutes of the previous meeting of the Llwydcoed Crematorium Joint Committee which was held on 27^th June 2023.

RESOLVED to approve as an accurate record, the minutes of the meeting of the Llwydcoed Crematorium Joint Committee held on 27^th June 2023.

Matters Arising.

(Minute 6) - Members were informed that a letter had been sent to, the Former Bereavement Services Manager on behalf of the Committee, who was appreciative of the Committee’s best wishes.

(Minute 7) - The Audit Report is now complete with all the recommendations implemented.

To consider the report of the Bereavement Services Manager.

The Bereavement Services Manager provided Members with details of the Statistics and Performance figures relating to the operation of the Crematorium since the last meeting.

In anticipation of severe weather approaching, Members raised concerns in respect of the ground’s durability. The Bereavement Services Operations Manager advised that inspections for deterioration of the land were carried out; and confirmed the use of rubber matting in areas of demand.

Following consideration of the report, it was RESOLVED:

i.      To note the Statistics and Performance figures contained within the report relating to the operation of the Crematorium since the last meeting.

To consider the report of the Treasurer.

The Group Accountant provided Members with the Period 5 Budget Monitoring Update 2023/24.

Members were informed that the installation of CCTV had not yet commenced and; the Bereavement Services Operations Manager agreed to pursue the Council’s Corporate Estates department.

Following consideration of the report, it was RESOLVED: -

1. To note the report; and

ii.    To approve the Period 5 Budget Monitoring Update 2023/24

To consider any items, which the Chair, by reason of special circumstances, is of the opinion should be considered at the meeting as a matter of urgency.

With the agreement of the Chair, the Bereavement Services Manager reported an additional spend to Committee to replace flooring to comply with Health and Safety Standards within the Crematorium.

An inspection by The Federation of Burial and Cremation Administration will be carried out on the 5^th October 2023.

A date has been agreed for the Annual Christmas Concert, Saturday 2^nd December 2023.