Agenda and minutes

Apologies for absences were received from County Borough Councillors K Morgan (Rhondda Cynon Taf County Borough Council) and Councillor J Thomas (Merthyr County Borough Council).

To receive disclosures of personal interest from Members in accordance with the Code of Conduct

Note:

1.    Members are requested to identify the item number and subject matter that their interest relates to and signify the nature of the personal interest: and

2.   Where Members withdraw from a meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chairman when they leave.

There were no declarations of interests in matters pertaining to the agenda.

To elect a Chairman for the Llwydcoed Crematorium Joint Committee
for the Municipal Year 2022 – 2023.

RESOLVED to elect County Borough Councillor A Crimmings as Chair of the Joint Committee for the 2022-23 municipal year.

To appoint a Vice-Chairman for the Llwydcoed Crematorium Joint
Committee for the Municipal Year 2022 – 2023.

RESOLVED to appoint County Borough Councillor D Isaac as Vice-Chair of the Joint Committee for the 2022-23 municipal year.

To receive the minutes of the previous meeting of the Llwydcoed Crematorium Joint Committee which was held on 15^th March 2022

RESOLVED to approve as an accurate record, the minutes of the meeting of the Llwydcoed Crematorium Joint Committee held on 15^th March 2022.

To consider the report of the Service Director, Democratic Services & Communications.

Members were asked to consider the proposed calendar of quarterly meetings for the Joint Committee for the 2022-23 municipal year.

The Assistant Cemetery Manager reported that he would notify Members with regards to hybrid meeting capabilities.

Following a discussion, it was RESOLVED to agree the calendar of meetings for the 2022-23 municipal year.

To consider the report of the Bereavement Services Manager.

The Bereavement Services Manager provided Members with Statistics and Performance figures relating to the operation of the Crematorium since the last meeting and an update to the agreed improvement works at Llwydcoed Crematorium.

In addition, the Bereavement Services Manager proposed additional works requiring approval from Members to consider installation of CCTV to Llwydcoed Crematorium and introduction of Biodiversity areas at Llwydcoed Crematorium with accompanying information boards.

Following consideration of the information contained within the report of the Bereavement Services Manager it was RESOLVED;

1.    To note the Statistics and Performance figures contained within the report relating to the operation of the Crematorium since the last meeting; and

2.    To note and approve the other works detailed in the report.

To consider the report of the Treasurer.

The Service Director, Finance and Improvement Services provided Members with information relating to the unaudited Annual Return for the Year Ended 31^st March 2022, the Internal Audit Final Report ‘Llwydcoed Crematorium’ issued 23^rd May 2022 and the Period 3 Budget Monitoring Update 2022/23.

A Member sought clarity around the availability of 2022/23 charges for bereavement services on the Council’s website. The Bereavement Services Manager fed back that this position would be checked and an update provided.

Following consideration of the report, it was RESOLVED –

(1)  To note the report.

(2)  To note the unaudited Annual Return for the year ended 31^st March 2022 as presented.

(3)  To note and approve the Internal Audit Final Report.

(4)  To note and approve the Period 3 Budget Monitoring Update 2022/23.

(5)  That the Chairman of the Joint Committee signs the Approval and Certification Section of the Annual Return.

To consider any items, which the Chairman, by reason of special circumstances, is of the opinion should be considered at the meeting as a matter of urgency

Following discussions, Members RESOLVED to send letters to the previous Committee Members, County Borough Councillor H. Boggis of Rhondda Cynon Taf County Borough Council and D. Chaplin of Merthyr Tydfil County Borough Council to thank them for their many years’ service to the Committee.