Agenda and minutes

Apologies for absences were received from County Borough Councillors G. Jones and K. Morgan.

To receive disclosures of personal interest from Members in accordance with the Code of Conduct

Note:

1.    Members are requested to identify the item number and subject matter that their interest relates to and signify the nature of the personal interest: and

2.   Where Members withdraw from a meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chairman when they leave.

There were no declarations of interests in matters pertaining to the agenda.

To receive the minutes of the previous meeting of the Llwydcoed Crematorium Joint Committee which was held on 14^th December 2021.

RESOLVED to approve as an accurate record, the minutes of the meeting of the Llwydcoed Crematorium Joint Committee held on 14^th December 2021.

·         To consider Llwydcoed Crematorium Services Fees & Charges 2022/23.

·         To consider Statistics and Performance.

1)    Llwydcoed Crematorium Services Fees & Charges 2022/23.

The Assistant Cemeteries Manager presented the report of the Bereavement Services Manager in respect of the cremation and supplementary fees and charges for 2022/23 effective from 1^st April 2022.

The Assistant Cemeteries Manager reported that the proposed charges for crematorium and all supplementary fees for 2022/23 had been formally approved at Full Council on the 9^th March 2022 of the proposed uplift on 2.5% to said fees.

Members learned that the proposed charges for crematorium and all supplementary fees for 2022/23 was at the lower end in comparison to other local Authorities.

2)    Statistics and Performance

The Assistant Cemeteries Manager provided Members with Statistics and Performance figures relating to the operation of the Crematorium since the last meeting.

Following consideration of the report, it was RESOLVED –

(1)  To approve the levels for cremation and all supplementary fees and charges for 2021/22; and

(2)  To note the Statistics and Performance figures contained within the report relating to the operation of the Crematorium since the last meeting.

To consider the report of the Treasurer.

The Group Accountant, Community Services presented the report, which provided Members with an update on the 2021/22 Budget Monitoring position and the Draft Revenue Estimates for 2022/23.

The Group Accountant provided details of the approved budget, actual

expenditure to 28^th February 2022 and projected outturn figures for 2021/22

outlining the main expenditure variances.

Members learned that the operating environment during 2021/22 has been unprecedented as wider society and the Service continue to recover from the Covid-19 pandemic. Furthermore, this has impacted on income levels during the period, with robust monitoring arrangements in place to assess on-going impact.

Following consideration of the Draft Revenue Estimates for 2022/23, it was RESOLVED –

(1)  To note the 2021-22 Budget Monitoring position.

(2) To approve the draft Revenue Estimates for 2022-23.

To consider any items, which the Chairman, by reason of special circumstances, is of the opinion should be considered at the meeting as a matter of urgency.

In response to a query raised in relation to the two available permanent administrative posts at the Crematorium, the Assistant Cemeteries Manager reported that the 37-hour post is for advert and that the agency staff member who is currently filling the 30-hour post will be made permanent. It is anticipated that interviewing will take place by end of March.

In response to a query raised in relation to the planned refurbishment at the Crematorium, the Assistant Cemeteries Manager reported that there is some prior work that needs to be undertaken but anticipate that the proposed works would commence in the coming weeks.

The Vice Chairman informed the Committee that this would be her last meeting as she is not re-standing for election and thanked the Officers for their hard work over the years and wished the Committee every success in the future.

On behalf of the Committee, the Chairman thanked the Vice Chairman for all the support and assistance she has provided to the Committee over the many years she has served and wished her well for the future.