Agenda and minutes

Apologies for absences were received from County Borough Councillors A. Crimmings, G. Jones and K. Morgan.

To receive disclosures of personal interest from Members in accordance with the Code of Conduct

Note:

1.    Members are requested to identify the item number and subject matter that their interest relates to and signify the nature of the personal interest: and

2.   Where Members withdraw from a meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chairman when they leave.

There were no declarations of interests in matters pertaining to the agenda.

To receive the minutes of the previous meeting of the Llwydcoed Crematorium Joint Committee which was held on 21^st September 2021.

RESOLVED to approve as an accurate record, the minutes of the meeting of the Llwydcoed Crematorium Joint Committee held on 21^st September 2021.

• To consider the Agency Administration staff member

·         To consider Statistics and Performance

17.1    The Assistant Cemetery Manager informed Members that during the height of the pandemic, an agency administration staff member was recruited to assist with the increased workload sustained throughout this period and that it was previously agreed to retain the agency staff member and to keep this retention under review, as a precautionary contingency measure.

Members were reminded that at the previous meeting they wished to discuss whether or not they should make this post permanent. However, since the last meeting, a resignation has been received from a permanent member of staff and another post remains unfilled within bereavement services after an interview process, resulting in a slight reorganisation of staffing within the service.

Members learned that coming end of December 2021, they will be in a position to advertise for two permanent administrative posts, one of which is for 30 hours whereby the agency staff member is very keen to apply for the position and the other is for 37 hours, Furthermore, the management team believe that when the two posts are filled, they will have adequate cover across both crematoria.

Following discussions Members RESOLVED to retain the administration agency staff member until the new posts can be advertised and filled.

17.2    The Assistant Cemetery Manager provided Members with Statistics and Performance figures relating to the operation of the Crematorium since the last meeting.

Following consideration of the information contained within the report of the Bereavement Manager it was RESOLVED to note the Crematorium Statistics.

To consider the Report of the Treasurer

Members considered the report of the Treasurer.        

Members were provided with information relating to the Period 8 Budget Monitoring Update 2021/22

Following consideration thereof, it was RESOLVED –

(1)  To note the Report.

(2)  To note and approve the Period 8 Budget Monitoring Update 2021/22.

To consider any items, which the Chairman, by reason of special circumstances, is of the opinion should be considered at the meeting as a matter of urgency

The Committee asked to pass on their thanks to all of the staff who work at Llwydcoed Crematorium for their hard work and commitment over the last year, which is very much appreciated.