Agenda and minutes

Apologies for absence were received from County Borough Councillor K. Morgan (Rhondda Cynon Taf County Borough Council).

To receive disclosures of personal interest from Members in accordance with the Code of Conduct

Note:

1.     Members are requested to identify the item number and subject matter that their interest relates to and signify the nature of the personal interest: and

2.   Where Members withdraw from a meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chairman when they leave.

There were no declarations of interests in matters pertaining to the agenda.

To elect a Chairman for the Llwydcoed Crematorium Joint Committee for the Municipal Year 2019-2020

RESOLVED to elect County Borough Councillor D. Isaac as Chairman of the Joint Committee for the 2019-20 municipal year.

To appoint a Vice-Chairman for the Llwydcoed Crematorium Joint Committee for the Municipal Year 2019-2020

RESOLVED to appoint County Borough Councillor H. Boggis as Vice-Chairman of the Joint Committee for the 2019-20 municipal year.

To receive the minutes of the previous meeting of the Llwydcoed Crematorium Joint Committee which was held on 19^th March 2019

RESOLVED to approve as an accurate record, the minutes of the meeting of the Llwydcoed Crematorium Joint Committee held on 19^th March 2019.

In her report, the Bereavement Services Manager provided Members with Statistics and Performance figures relating to the operation of the Crematorium since the last meeting and following consideration thereof, it was RESOLVED to note the information.

To consider the report of the Treasurer

Members considered the report of the Treasurer.        

Members were provided with information relating to:

·         The financial performance and movement of usable reserves

·         Balance Sheet for the year ended 31^st March 2019

·         General Fund Balances 2013/14 to 2018/19

and following consideration thereof, it was RESOLVED –

(1)  To note the report.

(2)  To note the unaudited Annual Return for the year ended 31^st March 2019 as presented.

(3)  That the Chairman of the Joint Committee signs the Approval and Certification Section of the Annual Return.

(4)  To note and approve the Internal Audit Final Report

To consider any items, which the Chairman, by reason of special circumstances, is of the opinion should be considered at the meeting as a matter of urgency

Members raised concern with regard to the overspill of the car park at Llwydcoed Crematorium during cremation ceremonies. 

Following discussions, it was RESOLVED to undertake a feasibility test at the site to assess the parking issues raised.

In response to a query raised in relation to the fixed camera systems at Llwydcoed Crematorium it was reported that this issue would be reviewed in the near future.