Agenda a Chofnodion

Apologies for absences were received from County Borough Councillors J. Thomas (Merthyr County Borough Council) and K. Morgan (Rhondda Cynon Taf County Borough Council).

Derbyn datganiadau o fuddiannau personol gan Aelodau, yn unol â gofynion y Cod Ymddygiad.

Nodwch:

1.    Mae gofyn i Aelodau ddatgan rhif a phwnc yr agendwm mae eu buddiant yn ymwneud ag ef a mynegi natur y buddiant personol hwnnw; a

2.    Lle bo Aelodau'n ymneilltuo o'r cyfarfod o ganlyniad i ddatgelu buddiant sy'n rhagfarnu, mae rhaid iddyn nhw roi gwybod i'r Cadeirydd pan fyddan nhw'n gadael.

There were no declarations of interests in matters pertaining to the agenda.

Derbyn cofnodion cyfarfod blaenorol Cydbwyllgor Amlosgfa Llwydcoed a gafodd ei gynnal ar 10 Rhagfyr 2019.

RESOLVED to approve as an accurate record, the minutes of the meeting of the Llwydcoed Crematorium Joint Committee held on 10^th December 2019, subject to it being noted that D. Isaac the Chairman was present at the meeting.

Trafod adroddiad Clerc y Cydbwyllgor.

Members were asked to consider the proposed calendar of quarterly meetings for the Joint Committee for the 2020-21 municipal year.

The Democratic Services Officer reported that he would update Members with regards to how the meetings are going to be facilitated in the future.

Following a discussion, it was RESOLVED to agree the calendar of meetings for the 2020-21 municipal year.

·         Rhannu'r newyddion diweddaraf ag Aelodau mewn perthynas â chamau gweithredu a digwyddiadau penodol yn ystod y pandemig

·         Ystyried rôl Swyddog y Gwasanaethau Profedigaethau

·         Trafod yr Ystadegau a Chyflawniad.

The Bereavement Services Manager provided Members with an update in particular actions that were taken in order to mitigate as much as possible the transmission of the Covid-19 virus and events during the pandemic.

Members were provided with the increased cremation numbers due to Covid-19 during the months of April, May and June in each of the last 4 years and noted the significant rise in the average cremations during the first half of 2020.

Members thanked the staff for all of their hard work and commitment during these unprecedented times.

Following discussions, it was RESOLVED to note the report and approve the quotation for painting of the outbuildings.

25.1    The Bereavement Services Officer

The Bereavement Services Manager outlined the current position with regards to the Bereavement Services Officer who remained with the service throughout the period of increased workload, to assist with meeting the extra burden placed on the service area.

Members considered the role of the Bereavement Services Officer and RESOLVED to retain the agency staff member.

25.2    Statistics and Performance

In her report, the Bereavement Services Manager provided Members with Statistics and Performance figures relating to the operation of the Crematorium since the last meeting.

Following consideration thereof, it was RESOLVED to note the information.

Trafod adroddiad y Trysorydd.

Members considered the report of the Treasurer.        

Members were provided with information relating to:

·         The financial performance and movement of usable reserves

·         Balance Sheet for the year ended 31^st March 2020

·         General Fund Balances 2014/15 to 2019/20

and following consideration thereof, it was RESOLVED –

(1)  To note the report.

(2)  To note the audited Annual Return for the year ended 31^st March 2020 as presented.

(3)  That the Chairman of the Joint Committee signs the Approval and Certification Section of the Annual Return.

(4)  To note and approve the Internal Audit Final Report

(5)  Members note and approve the Quarter 1 Budget Monitoring Update 2020/21.

Trafod unrhyw faterion sydd, yn ôl doethineb y Cadeirydd, yn faterion brys yng ngoleuni amgylchiadau arbennig.

With regard to a query raised in relation to how are staff being supported during the pandemic, the Bereavement Services Manager reported that staff had undergone a risk assessment to establish any additional support they may require and also there is sufficient support provided by the Authority’s Occupational Health Unit.

A Member queried as to whether a date had been finalised to hold the Christmas Carol Concert.

In response, the Bereavement Services Manager reported that she would make enquiries and report back to the Committee in due course.